Virtual printers are often used to write postscript files for PDF or to print to a high-end printer at a service bureau. The use of a virtual printer allows you to create a color postscript if your network printer is only black and white, or to print a file with a larger image area than your network printer may allow.
To begin, download Adobe PostScript Printer Description Files (PPD) from http://www.adobe.com/support/downloads. There are five Distiller PPD files. You will be using Acrobat Distiller. (Acrobat Distiller CS and Acrobat Distiller CT represent Chinese Simplified and Chinese Traditional, etc.) To install the PPD file on Mac OS X, copy the ppd into the following location: Mac OS X Volume > Library/Printers > PPDs > Contents > Resources > en.lproj.
PPD files describe the fonts, paper sizes, resolution, and other features that are standard for PostScript printers. The Acrobat Distiller PPD enables you to create PostScript files that are optimized for PDF.
1. From the Go menu in Mac OSX, choose Applications.
2. Open the Utilities folder and double click on Print Center (OS 10.2x) or Print Setup Utility (OS 10.3).
3. Click the Add Printer button.
4. Choose IP Printing (OS 10.2x) or LPD/LPR (10.3) from the pop-up menu.
5. Type “localhost” (without the quotation marks) in the LPR Printer Address field.
6. If you wish to give this printer a unique name, deselect Use Default queue on server (10.2x) and type a name into the Queue Name field.
7. Choose Acrobat Distiller from the Printer Model pop-up menu.
8. Click Add.
When you want to save a file as a PostScript document, select Print in the application you’re working with, then select the localhost printer from the Printer pop-up menu. Choose Output Options from the Copies & Pages menu, enable the Save As File option, and select PostScript from the Format menu. Click on Save and, in the resulting Save To File dialog box, name the file and click on Save again.
Acrobat 6 – Edit Text
You can edit and make corrections to an Adobe PDF document using the TouchUp Text Tool. Use the TouchUp Text tool for minor text edits in a PDF document. For more extensive revisions, edit the document in its original application and recreate the PDF. The font must be embedded in the document or installed on the system to edit text.
To edit text using the TouchUp Text tool:
1. Choose Tools > Advanced Editing > TouchUp Text Tool.
2. Click in the text you want to edit. A bounding box outlines the selectable text.
3. Do one of the following:
• Choose Edit > Select All to select all the text in the bounding box.
• Drag to select characters, spaces, words or a line.
4. Copy, delete or add text to a text selection using one of the following methods:
• Enter new text to replace the selected text.
• Press Delete or Choose Edit > Cut to remove the text
• Choose Edit > Copy to copy the selected text.
5. Click outside the selection to remove the highlighting.
To edit the text attributes:
1. Choose Tools > Advanced Editing > Touch Up Text Tool.
2. Click in the text whose attributes you want to edit.
3. Open the TouchUp Properties dialog box – Control-click (Mac OS) or right click (Windows) and choose Properties.
4. In the Touch Up Properties dialog box, select the Text tab.
Change any of the following: Font, Font size, character spacing, word spacing, scaling, offset, fill and stroke.
To add new text to a document:
1. Choose Tools > Advanced Editing > TouchUp Text Tool
2. Option-click (Mac OS) or Ctrl-click (Windows) to open the New Text Font dialog box.

cont. from page 7
3. Select the Font and writing mode to use and click OK
4.    Enter the new text.
Cursor Looks Like Cross Hairs in Adobe Photoshop CS
Adobe Photoshop displays tool cursors as cross hairs instead of brush size or the default tool cursor (e.g., brush, eraser).
Solutions – do one or more of the following:
Solution 1
Release the Caps Lock key.
Solution 2
Deselect the Precise option in Photoshop’s Preferences dialog box by choosing File > Preferences > Display & Cursors and deselecting the Precise option under Painting Cursors and Other Cursors.
Export Illustrator CS to legacy Illustrator format
1. Choose File > Export.
2. Type a filename, and choose a location for the file.
3. Choose Legacy Illustrator EPS (*.EPS) as the file format, and click Export.
4. In the Legacy EPS Options dialog box, select the version of Illustrator with which you want your file to be compatible.
5.    Set additional options, and click OK.
Creating Hanging Indents – InDesign, PageMaker and Quark
Aligned hanging indents are easy to create and give a printed piece a more professional appearance. This method can be used in any layout program including InDesign, PageMaker and Quark.
1. Use a Tab stroke in between the first definer and the text. In this sentence type:
1. Text. No spacing between the period and the text, only the tab code.
2. Highlight the text and create the Tab setting. Often .1875” will be appropriate for a single digit or bullet, and .25” will work well for a double digit numbering system.
3.    Enter a Left indent the same value as the tab setting (.1875”).
4.    Enter a First Line Indent with a negative value of the Left indent
(-0.1875”).
•    Enter a bulleted item following a numbered set by increasing the left indent twice the value of the original indent (.1875 x 2 = .375”). First Line indent does not change. Create a tab stop equal to the value of the First Line indent.
Slayton Solutions is a software support specialist. 515-360-8100; support@slaytonsolutions.biz.

Asset Management is a hot term in our business. Ten years ago, most newspaper designers had never heard the term. Now, one of the most frequently asked questions when I visit a newspaper is “What are our options for asset management?”
Basically, asset management means keeping up with all the photos, ads, text and other files which are created in mass when assembling a newspaper. I can remember a time when many newspapers had a physical library, a room or building which held all the archives of photos and pages from days gone by. This library would be maintained by one or more librarians. Much, if not all, of this information is now kept on a single server or workstation at most newspapers.
Managing photos is of utmost importance. Who knows which of the hundreds of photos held on a single memory card will be needed months, years or decades in the future? This is where Portfolio 7, by Extensis, comes in. While Portfolio will work with other types of data, it is primarily a tool designed to end the chaos of naming, tracking and accessing photos. The latest version of the application adds several important features which make Portfolio a good fit for many newspapers.
Basically, Portfolio works as follows: After going through a simple installation process, click on a button to create one or more catalogs. A catalog is simply a collection of photos. Photos may be catalogued by subject, date or any number of categories. For testing purposes, I created a catalog titled “sports,” which I filled with illustrations and photos of ball players, bowlers, golfers and other sports-related subjects. Items can be added to a catalog, individually or in large groups, by selecting a folder and instructing Portfolio to include a single photo or all the items in the folder (including subfolders, if desired). Catalogs can contain thousands, even millions, of files. Keywords can be added to photos, allowing users to search by filenames, keywords, custom field content and more. With the latest version of the pro

gram, this “metadata” travels with the files independently, meaning the keywords become available to other applications for searches. After creating catalogs and adding keywords, users can search Portfolio for photos from single or multiple catalogs.
Suppose I wanted to search for a photo of a baseball player who played for a local school in 1986. I could click on the search button in Portfolio, then enter keywords such as “baseball,” “tigers,” and “1986,” among others. Portfolio could display photos with any or all of these keywords, depending on the settings.

Version 7 includes several new features that make it valuable for more than archiving photos. The ability to convert cataloged images (individually or as a group) to JPEG or TIFF format, along with specific resolution and size, is pretty handy. Photographers will appreciate the ready to use EXIF support for digital photos. The ability to publish your work on the web, directly from Portfolio, as well as one-click CD/DVD publishing and archiving make the upgrade to version 7 even more attractive. My favorite new feature, hands down, is the Portfolio Express Palette. This floating palette makes the contents of your Portfolio catalogs instantly available within any application at any time. It allows you to find, copy, open and use any file you’ve cataloged, without even launching and using Portfolio.

In most applications, you can even drag a file from the Express Palette directly onto the page without having to leave the layout program. I tested this feature in several applications. It worked like a charm in InDesign, Creator 7, PageMaker and Illustrator. After reading the user’s guide for a solution to using the Express Palette in QuarkXpress, I placed an extension into Quark’s Xtensions folders and was able to use this feature perfectly in versions 4, 5 and 6.

There are several variations of Portfolio 7. The two most important to newspapers are Portfolio 7 Server, which allows the use of catalogs throughout a network, and Portfolio (for single users). Available on both Windows and Mac platforms,

Portfolio 7 lists for $200 US/$260 CAN/$280 AUS. Upgrades from previous versions are available for half that amount. Portfolio Server lists for $3200 US/$4100 CAN/$4800 AUS. Download a free full-function demo at http://www.extensis.com.
Kevin Slimp is a favorite speaker and trainer in the newspaper industry. He can be reached at kevin@kevinslimp.com.

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